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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 11-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Mongolian Journal of Agricultural Science (MJAS) is a scientific journal which aims to encourage integration of knowledge among those disciplines that underpin agriculture and life sciences, published by the Mongolian University of Life Sciences and Mongolian Academy of Agricultural Sciences.

It is a double-blind peer-reviewed, open-access journal, which welcomes concise papers presenting original research data or methodology in all areas of agricultural science from authors throughout the world.

MJAS is striving to provide the best platform for researchers and scholars worldwide to exchange their latest findings. Authors are encouraged to submit complete, unpublished, original works that are not under review in any other journals.

The journal is published triаnnually in English and publishes full-length paper, short communications and reviews. The journal is published in both print and online versions.

The scopes of the journal include, but are not limited to, the following fields:

  • Animal science, animal husbandry
  • Veterinary medicine
  • Agricultural economics
  • Agricultural engineering and technology
  • Agronomy, plant science and breeding, horticulture, plant fertilization, plant protection, soil science, and forestry
  • Irrigation and water management
  • Aquaculture
  • Environmental protection, ecology, and biological resources
  • Land use
  • Biological engineering, including genetic engineering, biotechnology, and microbiology
  • Food science
  • Natural sciences connected with sustainable agriculture

Papers’ content focuses on scientifically described or ensured experimental outcome observed on  internationally accepted methodological approaches to understanding and managing actual interactions within or among agricultural systems. Experiments on animals must conform to the legislation in the country where the experiments were carried out.

All manuscripts are initially screened on their topic suitability and linguistic quality. Authors are fully responsible for the form and content of their papers. Failure to comply with the formal and scientific criteria should result in eventual resubmission or rejection of the manuscript. 

Formatting the manuscript:

Manuscript of a scientific paper is prepared in Microsoft Word’s docx or .doc format and should be formatted for standard A4 paper. Experimental details and results should be reported in the past tense. The Discussion should draw together the results, briefly relate the author's results to other work on the subject, summarize any implications and applications and give the author's conclusions. All abbreviations used should be fully explained at first mention. Papers should be written in the third person. Too many headings and subheadings should be avoided.

Text:

The main text consists of following sections: Introduction, Materials and Methods, Results, and Discussion.

  • Margins: top/bottom 2 cm, left 3 cm, and right 2 cm;
  • Font: 11-point Arial;
  • Line Spacing: Single-spaced text throughout;
  • Paper should have 4-6 pages, including tables and figures;
  • Two-column format for the main text and Single-column centered format for the title, authors’ name, table, figure, and diagram;
  • All subtitles should be in left alignment and bold style 

Table & figure:

  • Tables are sequentially numbered as the: Table 1, Table 2, etc., and each table is provided with a title, shown above right the table that describes the point of the table. Tables should be centered in the page with 12pt space before and after the paragraph;
  • Figures (photos, charts, diagrams etc.) are referred to the text by the sequential figure number, as following: Figure 1, Figure 2, etc., and a title, shown below the figure. Figures are centered in the page with 12pt space before and after the paragraph;
  • Figures may not reproduce the same data as Tables and must be cited in the text.
  • The symbols preferred are ●○■□p andr, but + and × should be avoided.
  • Color figures are discouraged, however, if you request color figures in the printed version, you will be contacted by Editor’s office.

Math formulae and units:

  • Mathematical writing should be described in equitation program and center-aligned. Leave 12pt space before and after the paragraph;
  • Scientific measurements are descried according the SI system, e.g. kg/ha, mg/l, g/kg, mg/kg, mg/l, μm/g, ml/l, etc.; m or mm must be used.
  • Do not repeat units in lists, e.g. 3, 10, 17 and 30 °C; 20 or 30 % more. Use % after numbers, not per cent, e.g. 7 %.
  • Numerical results should be displayed as means with their relevant standard errors and degrees of freedom. Normally a mean should be rounded to one-tenth of its standard error and the standard error given to one place of decimals more than the mean.

Style and Editorial Conventions

  • Dates are written as 12 April 1999; from 12 April to 22 May; from 1997 to 1999 or between 1997 and 1999.
  • Months are abbreviated to three letters, no stops, when necessary in Figs or Tables, e.g., May, Jun, Sep.
  • Avoid numerals at the beginning of a sentence; spell out or change word order, if necessary. Cardinal and ordinal numerals: spell out up to ten, but note e.g. 3rd–5th leaf stage, 6 million tonnes. Numerals before units, including time, e.g. 3 ha, 5 kg, 30 s (seconds), 20 min, 4 h, 8 days, 6 weeks, 3 months, 2 years.
  • Do not use commas in thousands, e.g. 2600, 23 000. Give ranges in full, e.g. 475–489. A zero must always precede a decimal point, e.g. 0.58.

Manuscript structure:

Title:

The title should be informative, concise and should not contain abbreviations.

The first line of the title is located 10 lines with 12pt space from the top of the page.12 font size, capital letters, bold, centered

Authors’ and institutions’ name:

A single blank line with 14pt space is left.

The first author is a person who performed the main part of the study, last author is supervisor, and affiliations should be preceded by superscript numbers corresponding to the author list, as 1, 2. Institutions’ name, corresponding address, email address of the first author are centered.

A single 14sp space is left between authors’ name, institutions’ name, and email address.

Abstract:

The abstract should be written with blank 3 lines 12pt space below the email address.

This a paragraph condensation within 200-250 words of the entire work describing the purpose of the study, hypothesis, approaches (methods), results, and a brief statement of a concluding sentence (discussion) in italic and left-alignment.

It should not repeat the wording of the title.

Keywords:

2 blank lines with 12sp space are left.

A list of up to 5 descriptive single words, which is not included in the title, is to be provided directly below the abstract in italic with left-alignment. Key words should express the precise content of the manuscript, as they are used for indexing purposes. 

Introduction:

2 blank lines with 12sp space are left.

The function of an introduction is to present background of the work and the field of research, importance of the subject, and focus of the paper (statement of the purpose, scope). Align the text left.

Methods and material section:

A single blank line with 12sp space is left.

The function of this section is to describe all experimental procedures, used materials and reagents, mathematical equations and statistical tests. Experimental procedures and results are narrated in the past tense, whereas conclusions are given in the present tense aligned left.   

Results:

A single blank line with 12sp space is left.

The function of this section is to summarize general trends in the data without comment, bias, or interpretation. Data may be presented in figures and tables, but this may not substitute for a verbal summary of the findings and not be repeated. The text should be understandable and aligned left.

Discussion:

A single blank line with 12sp space is left.

The function of this section is to analyze the data or evaluate the meaning of the results in terms of the original question, pointing out the significance and relate or compare them to other studies. Set the text left aligned.

Conclusions:

A single line with 12sp space is left.

It should be concise and clear based on results, left aligned.

Acknowledgements:

A single blank line with 12sp space is left.

Left aligned gratitude for those, who have supported running this study.

References or Literature cited:

A single blank line with 12sp space is left.

Reference list entries should be listed alphabetically by the last names of the first author of each work aligned left.

References in the text should be written only by the number corresponding to the bibliographic list, marked by square brackets [1].

Personal communications and unpublished works should only be mentioned in the text. Journal names and book titles should be italicized.

Reference list sample

  • Journal article:

Harris, M., Karper, E., Stacks, G., Hoffman, D., DeNiro, R., Cruz, P., et al. (2001). Writing labs and the Hollywood connection. Journal of Film Writing, 44(3), 213–245.

Inoue M (1990) Prevention of spider mite dispersal with creased vinyl. Jpn J Appl Entomol

Zool 34, 49–53 (in Japanese with English summary)

  • Article by DOI:

Slifka, M. K., & Whitton, J. L. (2000) Clinical implications of dysregulated cytokine production. Journal of Molecular Medicine, doi:10.1007/s001090000086

  • Book:

Calfee, R. C., & Valencia, R. R. (1991). APA guide to preparing manuscripts for journal publication. Washington, DC: American Psychological Association.

  • Book chapter:

O’Neil, J. M., & Egan, J. (1992). Men’s and women’s gender role journeys: Metaphor for healing, transition, and transformation. In B. R. Wainrib (Ed.), Gender issues across the life cycle (pp. 107–123). New York: Springer.

  • Online document:

Dell, M. L., Greenberg, W., Lomax, J., Peteet, J., Torres, M., & Cowell, V. (2006). Religious/spiritual commitments and psychiatric practice. Resource document. American Psychiatric Association. http://www.psych.org/edu/other_res/lib_archives/archives/200604.pdf. Accessed 25 June 2007.

  • Dissertation:

Trent JW (1975) Experimental acute renal failure. Dissertation, University of California

 

Name of animals, plants, and microorganisms is written fully, and then subsequently can be the abbreviated, for instant, it is written fully as the Oropsylla silantiewi, and then can be abbreviated as the O.silantiewi. Latin names should be in italic.

  • Photos, charts, diagrams should be submitted in black and white high contrast with its explanation. Acceptable formats for images are TIF, JPEG, or GIF files.

 

Types of submission

The Mongolian Journal of Agricultural Sciences welcomes all scientific contributions to the journal in an effort to accommodate the vast array of needs and interests. All manuscripts are subject to review by the Editor, Associate Editors, and Invited Referees. Acceptance is based on the originality, significance, and validity of the material presented. 

The journal accepts the range of manuscript types: Original paper, Communication, and Review article.

Original paper (up to 8,500 words) or Regular paper should report the results of original research, which is the most common type of journal manuscript. The material should not have been published previously elsewhere. It includes full Introduction, Materials and Methods, Results, and Discussion sections within 4-6 pages.

Communication (up to 500 words) is a concise, but complete description of an investigation and should be completely documented by reference and detail of the experimental procedures employed in one page, as a regular paper.

Review (up to 8,500 words) article provide a comprehensive summary of research on a particular discipline. Review paper is written after invitation from the editors of a journal in up to 8 pages and commonly cites approximately 50 primary research articles.

 

Manuscript Submission

Submission of a manuscript implies that the work described has not been published before; that it is not under consideration for publication anywhere else; that its publication has been approved by all coauthors, if any, as well as by the responsible authorities – tacitly or explicitly – at the institute where the work has been carried out. The publisher will not be held legally responsible should there be any claims for compensation.

 

 

Permissions

Authors wishing to include figures, tables, or text passages that have already been published elsewhere are required to obtain permission from the copyright owner(s) for both the print and online format and to include evidence that such permission has been granted when submitting their papers. Any material received without such evidence will be assumed to originate from the authors.

Changes of authorship or in the order of authors are not accepted after acceptance of a manuscript. Justification for changes in authorship must be compelling and may be considered only after receipt of written approval from all authors and a convincing, detailed explanation about the role/deletion of the new/deleted author. Therefore authors are strongly advised to ensure the correct author group, corresponding author, and order of authors at submission.

 

Language

Use American English spelling throughout and follow Merriam Webster's Collegiate Dictionary and the CAB Thesaurus for scientific terms. Authors are requested that their manuscripts checked by an English language native speaker before submission; this will ensure that submissions are judged at peer review exclusively on academic merit. Manuscripts that do not conform to the requirements mentioned below may be returned to the author(s) for modification.

 

AFTER ACCEPTANCE

Copyright Transfer

Upon acceptance of an article authors will be asked to transfer copyright of the article to the society (or the Publisher exclusive publication and dissemination rights). This will ensure the widest possible protection and dissemination of information under copyright laws.

Color Illustrations

Online publication of color illustrations is free of charge. For color in the print version, authors will be expected to make a contribution towards the extra costs.

Online First

The article will be published online after receipt of the corrected proofs. This is the official first publication citable with the DOI. After release of the printed version, the paper can also be cited by issue and page numbers.

Privacy Statement

Mongolia Journals Online (MongoliaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, MongoliaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to MongoliaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)