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Author Guidelines

Proceedings of the Mongolian Academy of Sciences (PMAS) is a peer-reviewed journal and published by the Mongolian Academy of Sciences.  Journal Abbreviation is (Proc. Mong. Acad. Sci.). The Proceedings of the Mongolian Academy of Sciences is one of the oldest journals of Mongolia, launched in the year 1961, by the Mongolian Academy of Sciences. It publishes original peer-reviewed scientific articles, short communications and reviews on all fields of sciences. The journal is published quarterly.

 

Editorial policies

Please also review our licensing and open access conditions. Please carefully read our ethics and policies page before submitting.

All manuscripts are assessed within suitable time and the decision based on all the peer reviewers’ comments, taken by the journal’s Editor-in-Chief. Submissions from the Editor-in-Chief will undergo independent peer-review and will be submitted to another editor for decision on acceptance. Average duration of manuscript processing from submission to final decision is 8-9 weeks.


Preparation of the manuscript

General requirements: Submitted manuscripts must describe original research not previously published and not under consideration for publication elsewhere.

When submitting, the authors should be required to confirm that:

1. The paper, or any version, has not been submitted, or is under review elsewhere

2. The paper will not be submitted elsewhere until the Proc. Mong. Acad. Sci. review process is complete.

3. All authors agree to the paper being submitted (need e-mails for all authors)

4. Persons who submit a manuscript for review should suggest the names and e-mail addresses of up to three specialists as peer reviewers in their cover letter. The Editorial Teams reserve the right to decide whether to accept or decline these suggestions, and is not required to communicate their decision to the authors.

All manuscripts must be clearly written in English (American or British usage is accepted but not a mixture of these). Non-English speaking authors who do not have a good command of written scientific English are kindly advised to seek assistance, before submission, from someone whose native language is English or engage a professional language editing service for help.

Important Note: Manuscripts may be editorially rejected, without review, on the basis of poor English or unsuitable for the journal because it does not reach an acceptable level of quality, is outside the scientific aims and scope of the journal or contains evidence of scientific fraud.

 

Formatting your article

For most journals, initial manuscripts can be submitted in all standard file types, including Microsoft Word, LaTeX and PDF. Once an article has been peer reviewed the main manuscript should be submitted as an editable file, not a PDF. Manuscripts should be submitted as a Word document. The entire manuscript file, including the abstract, experimental section, results and discussion, references and footnotes, must be formatted as single-column, double-spaced text.

The document must be typed in Arial, 12 point, regular, fully justified, normal. Italicize any words that should appear in italics. Don’t use the tab key to indent blocks of text such as paragraphs of quotes or lists.

Abbreviations: If abbreviations are used in the text either they should be defined in the text where first used, or a list of abbreviations can be provided.

Fonts and Typography: The Symbol font (rather than the normal text font) must be used for Greek letters and mathematical symbols.

Page layout and styles

Page size, margins: A4 portrait 210 mm × 297 mm, the all margins must be 2 cm.

Headings and numbering: Major headings in sentence case, bold, left-justified, subheadings should be in sentence case, regular, italics, left-justified. Do not number any titles.

Title: 12 pt Arial, sentence case, bold, centered

Author and co-authors: 11 pt Arial, sentence case, regular, centered

Authors’ affiliation: 11 pt Arial, sentence case, italics, centered

Abstract: 12 pt Arial, regular, fully justified, normal, no indentation

Tables and Graphics: 11 pt Arial, sentence case, regular, left justified, normal, a sequential Arabic number.

Citations: 12 pt Arial, regular. For citations in the text, please use square brackets and consecutive [1, 2] or [1] numbers. The numbers in the references section are without square brackets.

Organization of manuscript

The manuscript should contain the following information: Title; author(s); Author addresses, plus email addresses of the all authors, ORCID ® of the corresponding author; Abstract; Keywords; Introduction; Experimental and methods; Results, Discussion; Conclusions; Acknowledgements (if any) and References.

Title page

The title page should include:

  • The name(s) of the author(s)
  • A concise and informative title
  • The affiliation(s) and address(es) of the author(s)
  • The e-mail address, and telephone number(s) of the corresponding author
  • If available, the 16-digit ORCID ® of the corresponding author

Title: should be informative and concise (no more than 2 lines) and describes the topic of the manuscript in terms understandable to a broad readership. Non-standard acronyms or abbreviations should be avoided. Capitalize only the first word of the title.

Authors: contains names of all authors and their complete mailing and e-mail addresses. The name of the corresponding author should be marked with an asterisk (*).

Author affiliation: The affiliated institutions are to be listed directly below the names of the authors. Include department, institution, and complete address, with the ZIP/postal code, for each author. Multiple affiliations should be marked with superscript Arabic numbers, and they should each start on a new line.

Corresponding author: The name, complete address, telephone number, and e-mail address of the author to whom correspondence and proofs should be sent. Mailing and e-mail addresses will appear in print and online.


Abstract

Please provide an abstract of 150 to 250 words. The abstract should not contain any undefined abbreviations or unspecified references. Your abstract should be concise and informative and should read well as a standalone piece. The general scope of the article as well as the main results and conclusions should be summarized.

Keywords

Authors must give up to a maximum of 6 keywords or phrases, which identify the most important subjects covered by the manuscript. Try to avoid overly broad or specialised terms that might be meaningless to a reader. Keywords can include short phrases or terms that are easily recognised by researchers in your field.

Main text

The main text of your article should be split into clearly-labelled sections. Usually these will be background, methods, results, discussion and conclusions, however please feel free to use whatever headings and subheadings best suit your article. Abbreviations should be written out in full on first use.

Introduction

The introduction should provide the necessary background information with succinct words to give a proper perspective for the study. Only the necessary background information should be provided, instead of a detailed review of the field. Previous publications that provided the groundwork for the paper submitted must be mentioned. Subheadings are not used in this section.

Materials and methods

All experimental procedures and compound characterization data need to be included in the manuscript's experimental and method section. This section must be described with sufficient details so that others could repeat the procedures, in conjunction with cited references. Procedures such as appropriate experimental design and statistical methods should be described. Methods for quantification of levels or differences in levels of molecules in biological samples must be described fully and shown to be quantitative and reproducible, using appropriate replicates and statistical analyses. Additional information could be included as Supplementary Data if necessary. If the study characterizes the activity of new compounds, compound structures must be provided.

Results and Discussion

Results should be clear and concise and presented with tables or illustrations for clarity. Discussion focused on the interpretation of the results rather than a repetition of the Results section. This section may be subdivided further if subheadings give the manuscript more clarity.

Conclusions

Should provide the main conclusions, including why the results are significant and advance the field.

Acknowledgements

Please acknowledge anyone who contributed to the study but did not meet the authorship criteria.

Proofs

The main manuscript should be submitted as an editable file, not a PDF, once it has been accepted for publication. Since our journal aim to publish as rapidly as possible after acceptance, only a few days may be available for checking proofs.

Authors who may be absent from their normal address should either inform the relevant journal editorial office of their intended whereabouts or make alternative arrangements for their proofs to be checked quickly. Major alterations to content cannot be made at this stage.

One set of page proofs is sent to the corresponding author, showing the final layout of the article as it will appear in the printed journal. Proofs should be read carefully for typesetter's errors and the accuracy of tables, references, mathematical expressions, etc. Publication of an article will be delayed if proofs are not returned by the given deadline.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

Copyright Notice

Copyright on any research article in the Proceedings of the Mongolian Academy of Sciences is retained by the author(s).

The authors grant the Proceedings of the Mongolian Academy of Sciences a license to publish the article and identify itself as the original publisher.

Creative Commons Licence
Articles in the Proceedings of the Mongolian Academy of Sciences are Open Access articles published under a Creative Commons Attribution 4.0 International License CC BY.

This license permits use, distribution and reproduction in any medium, provided the original work is properly cited.

 

Privacy Statement

Mongolia Journals Online (MongoliaJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, MongoliaJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to MongoliaJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)